Stems Planner is the all-in-one platform for floral studios. Quote clients, manage events, build orders, and automate your follow-up emails — all in one beautiful tool.
No credit card required.
No bloat. No complicated setup. Just the tools you use every single event.
Your recipes auto-populate the quote — arrangements, stem counts, and pricing pulled straight from your setup. Adjust any line item, then send the client a personalized link where they can review, make changes, and sign off.
Clients open their quote link on any device — no app or account needed. They can customize selections, leave notes, and approve when they're happy. You're notified the moment they sign off.
Convert approved quotes to production orders instantly. Auto-fill stem counts from your own flower recipes.
Track clients, events, payments, colors, and inspiration photos all in one hub per event.
Define how many stems go into each arrangement by palette color. Your order form auto-fills — no math required.
Set each event's palette with a color picker. Color swatches appear on the order form so techs know exactly which flowers go where.
Track stock levels for flowers, hardgoods, décor, and arrangements. Inventory auto-deducts when an order is marked complete.
See a consolidated ordering list across all upcoming events — total stems needed, broken down by flower.
Set up reminder rules once. Stems Planner sends balance reminders, meeting follow-ups, and thank-you emails automatically.
Invite your team members with role-based access. Everyone works from the same live data.
From first contact to completed order — your entire workflow in one place.
Add your flowers, hardgoods, décor items, and arrangement types under Settings. Bulk-import from a CSV to get your full catalog in minutes — you only do this once.
In Settings → Recipes, define how many stems of each flower go into each arrangement, organized by how many palette colors the event uses. Set it up once and every future order auto-fills.
Add a client, create the event, and set their color palette. Stems Planner auto-populates the quote from your recipes — arrangements, stem counts, and pricing are all pre-filled. Adjust any line item, then send the client their personalized quote link.
Your client opens the link on any device — no account needed. They can review every line item, make adjustments to fit their vision and budget, and sign off when they're happy. You get notified the moment they approve, and the quote locks.
With one click, convert the approved quote into a production order. Stems Planner auto-fills stem counts from your recipes and maps each flower to its palette color — your techs see exactly what goes where.
Share the technician form link with your delivery crew — no login required. Once the order ships, mark it complete. Stems Planner deducts the used stock from your inventory automatically.
Balance reminders, final walkthrough requests, and post-event thank-you emails send themselves based on rules you set once. You stay in front of every client without manually tracking anything.
Start free for 14 days. Cancel any time.
Perfect for solo florists just getting started
For growing studios with a team
For established studios with full teams
Everything you need to know about Stems Planner.
No. You can start your 14-day free trial with just your email — no credit card required. At the end of the trial you can choose a plan and add billing, or simply let it expire. We won't charge you anything unless you decide to subscribe.
Stems Planner is month-to-month with no long-term contracts. You can cancel anytime from your billing settings and you'll keep full access until the end of your current billing period. No cancellation fees, no runaround.
Yes. You can upgrade or downgrade your plan at any time from billing settings. Upgrades take effect immediately — you're prorated for the rest of the month. Downgrades take effect at your next renewal so you don't lose access mid-cycle.
Most florists are fully up and running in under an hour. Bulk-import your flower catalog via CSV, add your services and pricing, set up your recipes, and you're ready to quote your first event. There's no lengthy onboarding process — the tools are built to be intuitive if you already know your own workflow.
Email support is available at hello@stemsplanner.com. Pro and Studio subscribers get priority responses. If something isn't working or you're not sure how to set something up, just reach out — you'll get a real answer, not a chatbot.
Automated emails are sent through Stems Planner's email system and display your studio name as the sender. You write the content and control when each email goes out — Stems Planner just handles the sending reliably so nothing slips through the cracks.
Yes. Every automated email template is fully editable from Settings → Emails. You write the subject line and body in your own voice, and Stems Planner fills in dynamic details like the client's name, event date, and outstanding balance. You can also set custom trigger rules for when each email fires.
Once a quote is approved it locks — nothing changes without a deliberate revision. You can issue a revised quote at any time, which generates a new version for the client to review and re-approve. The original approval is preserved in the event history so there's always a clear paper trail.
Yes. Stems Planner is fully web-based and responsive, so it works on any phone or tablet browser without installing an app. Pull up your stem report at the wholesaler, check order details on-site, or share a tech form with your crew — all from your phone.
Stems Planner tracks payment status — deposits received, balances due, payment dates — but doesn't process payments directly. You collect payment however you normally do (bank transfer, Venmo, Square, etc.) and log it in the event. This keeps your existing payment setup intact.
There are no native integrations at this time, but all your data is exportable as CSV so you can move it into any accounting or calendar tool you use. Native integrations are on the roadmap — if there's a specific tool that would make your workflow smoother, let us know.
HoneyBook and Aisle Planner are general-purpose CRMs built for event professionals broadly. Stems Planner is built specifically for florists — which means it has things those tools don't: flower recipes tied to palette colors, stem-count auto-fill on order forms, consolidated stem reports across all your events, and inventory tracking that understands flowers, hardgoods, and arrangements as separate categories. You won't spend time working around features designed for photographers or planners.
No. Stems Planner lets you bulk-import your flowers, hardgoods, and décor items from a CSV so you can have your full catalog ready in minutes. Once your catalog is in, your recipes and order forms reference it automatically — no re-entering anything.
When you're ready to send a quote, Stems Planner generates a unique link for your client. They open it on any device — no account or app required. From there they can review every line item, customize selections to fit their vision and budget, and sign off when they're happy. You get notified the moment they approve, and the quote locks so nothing changes without a deliberate revision.
Any event that involves flowers. Weddings are common, but the quote, order, and recipe workflow works equally well for corporate events, galas, birthdays, funerals, and any other floral job. Your catalog and recipes carry across all event types — set them up once and use them everywhere.
An event is any job or booking you create in Stems Planner within a rolling 12-month window. Completed and archived events free up a slot after 12 months. If you're regularly hitting your limit, upgrading to the next plan adds capacity — or Studio gives you unlimited events.
Technician forms can be shared as a direct link that doesn't require a login, so your delivery crew can pull up the order details, stem lists, and color assignments on their phone without needing their own account. Full team seats (with edit access) are available on Pro and Studio plans.
On Pro and Studio plans, you can track stock levels for every flower, hardgood, décor item, and arrangement type in your catalog. When you mark an order as completed, Stems Planner automatically deducts the used quantities from your inventory — no manual counting required. You can also adjust stock manually at any time.
The stem report gives you a single consolidated ordering list across all your upcoming events. It totals every flower variety you need, broken down by stem count, so you can send one clean list to your wholesaler instead of cross-referencing multiple order forms.
Yes on both counts. Your data is stored on a private server, never sold or shared, and backed up daily. If you ever decide to leave, you can export your events, clients, quotes, and catalog as CSV files before cancelling. We don't hold your data hostage.
Join florists who've moved their entire workflow into Stems Planner. Your first 14 days are on us.
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